Wawan Suryaputra: keyboArd Shortcut for Office Power Point

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
To assign custom keyboard shortcuts to menu items, recorded macros, and VBA code in PowerPoint, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, available from OfficeOne Add-Ins for PowerPoint.

Common Microsoft PowerPoint tasks

To do this	Press
Move clockwise among panes of normal view	F6
Move counterclockwise among panes of normal view	SHIFT+F6
Switch between Slides and Outline tabs of the Outline and Slides pane in normal view	CTRL+SHIFT+TAB

To do this	Press
Promote a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)	ALT+SHIFT+LEFT ARROW
Demote a paragraph	ALT+SHIFT+RIGHT ARROW
Move selected paragraphs up	ALT+SHIFT+UP ARROW
Move selected paragraphs down	ALT+SHIFT+DOWN ARROW
Show heading level 1	ALT+SHIFT+1
Expand text below a heading	ALT+SHIFT+PLUS SIGN
Collapse text below a heading	ALT+SHIFT+MINUS SIGN
Show all or collapse all text or headings	ALT+SHIFT+A

Press ALT+U to choose AutoShape on the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
Use the arrow keys to move through the categories of AutoShapes (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), and select the AutoShape you want.
Press CTRL+ENTER.

Note To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.

Use the keyboard to choose Text Box on the Insert menu.
Press CTRL+ENTER.
Type the text you want in the text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.

Note To format the text box (to add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.

Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
Use the arrow keys to select the WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) style you want, and then press ENTER.
Type the text you want, and then use the TAB key to select other options in the dialog box.
Press ENTER to insert the WordArt.

Note To edit the WordArt, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.

Note If your insertion point is within text, press ESC.
Do one of the following:

Select a single shape
To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
Select more than one shape
1. If it is not on your Drawing toolbar, add the Select Multiple Objects button.
  How?
  1. Press ALT+F , and then press CTRL+TAB until you select the Drawing toolbar.
  2. Press the RIGHT ARROW key until you reach the More Buttons arrow.
  3. Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
  4. Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.
2. On the Drawing toolbar, click Select Multiple Objects .
3. Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.

To group AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) objects, select the items you want to group and then press CTRL+SHIFT+G.
To ungroup a group, select the group, and then press CTRL+SHIFT+H.

Show or hide a grid or guides

To do this	Press
Show or hide the grid (grid: A set of intersecting lines used to align objects.)	SHIFT+F9
Show or hide guides (guides: Nonprinting straight lines, both horizontal and vertical, used to visually align objects.)	ALT+F9
Change grid or guide settings	CTRL+G

Copy the attributes of a shape

Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) with the attributes (attribute: An object or text feature, such as line fill or text color, that you can manipulate by using drawing tools and menu commands.) you want to copy. If you select an AutoShape with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.
Press CTRL+SHIFT+C to copy the object attributes.
Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
Press CTRL+SHIFT+V.

To do this	Press
One character to the right	SHIFT+RIGHT ARROW
One character to the left	SHIFT+LEFT ARROW
To the end of a word	CTRL+SHIFT+RIGHT ARROW
To the beginning of a word	CTRL+SHIFT+LEFT ARROW
One line up	SHIFT+UP ARROW
One line down	SHIFT+DOWN ARROW
An object (with text selected inside the object)	ESC
An object (with an object selected)	TAB or SHIFT+TAB until the object you want is selected
Text within an object (with an object selected)	ENTER
All objects	CTRL+A (on the Slides tab)
All slides	CTRL+A (in slide sorter view)
All text	CTRL+A (on the Outline tab)

To do this	Press
Delete one character to the left	BACKSPACE
Delete one word to the left	CTRL+BACKSPACE
Delete one character to the right	DELETE
Delete one word to the right	CTRL+DELETE
Cut selected object	CTRL+X
Copy selected object	CTRL+C
Paste cut or copied object	CTRL+V
Undo the last action	CTRL+Z

To do this	Press
One character to the left	LEFT ARROW
One character to the right	RIGHT ARROW
One line up	UP ARROW
One line down	DOWN ARROW
One word to the left	CTRL+LEFT ARROW
One word to the right	CTRL+RIGHT ARROW
To the end of a line	END
To the beginning of a line	HOME
Up one paragraph	CTRL+UP ARROW
Down one paragraph	CTRL+DOWN ARROW
To the end of a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.)	CTRL+END
To the beginning of a text box	CTRL+HOME
To the next title or body text placeholder (placeholders: Boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes hold title and body text or objects such as charts, tables, and pictures.). If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.	CTRL+ENTER
To repeat the last Find action	SHIFT+F4

To do this	Press
Move to the next cell	TAB
Move to the preceding cell	SHIFT+TAB
Move to the next row	DOWN ARROW
Move to the preceding row	UP ARROW
Insert a tab in a cell	CTRL+TAB
Start a new paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)	ENTER
Add a new row at the bottom of the table	TAB at the end of the last row

SHIFT+TAB to select the object you want.
SHIFT+F10 for the context menu.
Select Worksheet Object, and select Edit.

Change or resize the font

To do this	Press
Change the font	CTRL+SHIFT+F
Change the font size	CTRL+SHIFT+P
Increase the font size	CTRL+SHIFT+>
Decrease the font size	CTRL+SHIFT+<

Apply character formats

To do this	Press
Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase	CTRL+T
Change the case of letters	SHIFT+F3
Apply bold formatting	CTRL+B
Apply an underline	CTRL+U
Apply italic formatting	CTRL+I
Apply subscript formatting (automatic spacing)	CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing)	CTRL+SHIFT+PLUS SIGN
Remove manual character formatting, such as subscript and superscript	CTRL+SPACEBAR

Copy text formats

To do this	Press
Copy formats	CTRL+SHIFT+C
Paste formats	CTRL+SHIFT+V

Align paragraphs

To do this	Press
Center a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)	CTRL+E
Justify a paragraph	CTRL+J
Left align a paragraph	CTRL+L
Right align a paragraph	CTRL+R

To do this	Press
Apply subscript formatting (automatic spacing)	CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing)	CTRL+SHIFT+PLUS SIGN

You can use the following shortcut keys (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) while running your slide show presentation in full-screen mode.

To do this	Press
Perform the next animation or advance to the next slide	N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)
Perform the previous animation or return to the previous slide	P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE
Go to slide number	number+ENTER
Display a black screen, or return to the slide show from a black screen	B or PERIOD
Display a white screen, or return to the slide show from a white screen	W or COMMA
Stop or restart an automatic slide show	S or PLUS SIGN
End a slide show	ESC, CTRL+BREAK, or HYPHEN
Erase on-screen annotations	E
Go to the next hidden slide	H
Set new timings while rehearsing	T
Use original timings while rehearsing	O
Use mouse-click to advance while rehearsing	M
Return to the first slide	1+ENTER (or press both mouse buttons for 2 seconds)
Redisplay hidden pointer and/or change the pointer to a pen	CTRL+P
Redisplay hidden pointer and/or change the pointer to an arrow	CTRL+A
Hide the pointer and navigation button immediately	CTRL+H
Hide the pointer and navigation button in 15 seconds	CTRL+U
Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.)	SHIFT+F10 (or right-click)
Go to the first or next hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) on a slide	TAB
Go to the last or previous hyperlink on a slide	SHIFT+TAB
Perform the "mouse click" behavior of the selected hyperlink	ENTER while a hyperlink is selected
Perform the "mouse over" behavior of the selected hyperlink	SHIFT+ENTER while a hyperlink is selected

Tip You can press F1 during a slide show to see a list of controls (control: A graphical user interface object, such as a text box, check box, scroll bar, or command button, that lets users control the program. You use controls to display data or choices, perform an action, or make the user interface easier to read.).

To do this	Press
Go to the first or next hyperlink per slide	TAB
Go to the last or previous hyperlink per slide	SHIFT+TAB
Perform the "mouse click" behavior of the selected hyperlink	ENTER while a hyperlink is selected
Perform the "mouse over" behavior of the selected hyperlink	SHIFT+ENTER while a hyperlink is selected

The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later.

To do this	Press
Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar	TAB
Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar	SHIFT+TAB
Perform the "mouse click" behavior of the selected hyperlink	ENTER
Go to the next slide	SPACEBAR
Go to the previous slide	BACKSPACE

Use the following keys (if you are sending the presentation as the body of the message) when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB as many times as necessary. (If text within a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.) is selected, you must first press F2 to select the text box before pressing SHIFT+TAB.)

To do this	Press
Send the current presentation as an e-mail message	ALT+S
Open the Address Book	CTRL+SHIFT+B
Check the names on the To, Cc, and Bcc lines against the Address Book	ALT+K
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active	TAB
Select the previous field or button in the e-mail header	SHIFT+TAB

Online Help and the Microsoft Office Assistant

To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O.

In the Assistant balloon

To do this	Press
Close an Assistant message or a tip	ESC

The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the acvtive application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help Pane

To do this	Press
Display the Help Pane.	F1
Switch between the Help Pane and the active application.	F6
Select the next item in the Help Pane.	TAB
Select the previous item in the Help Pane.	SHIFT+TAB
Perform the action for the selected item.	ENTER
In a Table of Contents, select the next and previous item, respectively.	UP ARROW and DOWN ARROW
In a Table of Contents, expand and collapse the selected item, respectively.	LEFT ARROW and RIGHT ARROW
Move back to the previous Task Pane.	ALT+LEFT ARROW
Move forward to the next Task Pane.	ALT+RIGHT ARROW
Open the menu of Pane options.	CONTROL+SPACE
Close and reopen the current Task Pane.	CONTROL+F1
Expand a +/- list.	RIGHT ARROW
Collapse a +/- list.	LEFT ARROW

In the Help window

To do this	Press
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic	TAB
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article	SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink	ENTER
Move back to the previous Help topic.	ALT+LEFT ARROW
Move forward to the next Help topic.	ALT+RIGHT ARROW
Print the current Help topic.	CONTROL+P
Scroll small amounts up and down, respectively, within the currently-displayed Help topic.	UP ARROW AND DOWN ARROW
Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.	PAGE UP AND PAGE DOWN
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.	ALT+U
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).	SHIFT+F10

Microsoft Office basics

To do this	Press
Switch to the next window	ALT+TAB
Switch to the previous window	ALT+SHIFT+TAB
Close the active window	CTRL+W or CTRL+F4
Restore the size of the active window after you've maximized it	CTRL+F5
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.	F6
Move to a pane from another pane in the program window (counterclockwise direction)	SHIFT+F6
When more than one window is open, switch to the next window	CTRL+F6
Switch to the previous window	CTRL+SHIFT+F6
When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.	CTRL+F7
When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.	CTRL+F8
Minimize a window to an icon (works only for some Microsoft Office programs)	CTRL+F9
Maximize or restore a selected window	CTRL+F10
Copy a picture of the screen to the Clipboard	PRINT SCREEN
Copy a picture of the selected window to the Clipboard	ALT+PRINT SCREEN

To do this	Press
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.	ALT+SHIFT+F10
Select the next item in a smart tag menu.	DOWN ARROW
Select the previous item in a smart tag menu.	UP ARROW
Perform the action for the selected item in a smart tag menu.	ENTER
Close the smart tag menu or message.	ESC

To do this	Press
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.) Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.	F6
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)	CTRL+TAB
When a task pane is active, select the next or previous option in the task pane	TAB or SHIFT+TAB
Display the full set of commands on the task pane menu	CTRL+DOWN ARROW
Move among choices in a selected submenu; move among certain options in a group of options	DOWN ARROW or UP ARROW
Open the selected menu, or perform the action assigned to the selected button	SPACEBAR or ENTER
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item	SHIFT+F10
When a menu or submenu is visible, select the first or last command on the menu or submenu	HOME or END
Scroll up or down in the selected gallery list	PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list	CTRL+HOME or CTRL+END

Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).
Press CTRL+TAB repeatedly to select the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) you want.
Do one of the following:
Resize a toolbar
1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
2. Select the Size command, and then press ENTER.
3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.
Move a toolbar
1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
2. Select the Move command, and then press ENTER.
3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
Resize a task pane
1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
2. Use the DOWN ARROW key to select the Size command, and then press ENTER.
3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
Move a task pane
1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
2. Use the DOWN ARROW key to select the Move command, and then press ENTER.
3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
When you are finished moving or resizing, press ESC.

To do this	Press
Move to the next option or option group	TAB
Move to the previous option or option group	SHIFT+TAB
Switch to the next tab in a dialog box	CTRL+TAB
Switch to the previous tab in a dialog box	CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options	Arrow keys
Perform the action assigned to the selected button; check or clear the selected check box	SPACEBAR
Open the list if it is closed and move to that option in the list	First letter of an option in a drop-down list
Select an option; select or clear a check box	ALT+ the letter underlined in an option
Open a selected drop-down list	ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box	ESC
Perform the action assigned to a default button in a dialog box	ENTER

An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.

To do this	Press
Move to the beginning of the entry	HOME
Move to the end of the entry	END
Move one character to the left or right	LEFT ARROW or RIGHT ARROW
Move one word to the left	CTRL+LEFT ARROW
Move one word to the right	CTRL+RIGHT ARROW
Select or unselect one character to the left	SHIFT+LEFT ARROW
Select or unselect one character to the right	SHIFT+RIGHT ARROW
Select or unselect one word to the left	CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right	CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry	SHIFT+HOME
Select from the insertion point to the end of the entry	SHIFT+END

The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.

To do this	Press
Go to the previous folder	ALT+1
Up One Level button: open the folder up one level above the open folder	ALT+2
Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)	ALT+3
Delete button: delete the selected folder or file	ALT+4
Create New Folder button: create a new folder	ALT+5
Views button: switch among available folder views	ALT+6
Tools button: show the Tools menu	ALT+7 or ALT+L
Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file	SHIFT+F10
Move between options or areas in the dialog box	TAB
Open the Look in list	F4 or ALT+I
Refresh the file list	F5